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Dictate Your Documents in Word

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  • Updated

Department:IT 

Author: Alejandro Donjuan

Section:Microsoft 365 > Word

Date Created: 10/3/2022 

Duration: 3 minutes

Keywords: Dictate Word, Office 365, Speech to text

Procedure Title: Dictate Your Documents in Word.

Purpose: Show how to dictate in Word.

What will you learn?:Dictate in word.

 

Dictate Your Documents in Word

 

Dictation lets you use speech-to-text to author content in Office with a microphone and reliable internet connection. It's a quick and easy way to get your thoughts out, create drafts or outlines, and capture notes. 

 

  1. Open a new or existing document and go to Home > Dictateblobid0.pngwhile signed into Microsoft 365 on a mic-enabled device.
  2. Wait for the Dictate button to turn on and start listening.

blobid1.png

     3. Start speaking to see text appear on the screen.

 

What can I say?

In addition to dictating your content, you can speak commands to add punctuation, navigate around the page, and enter special characters.

Punctuation

Phrase(s)

Output

period, full stop

.

comma

,

question mark

?

exclamation mark/point

!

new line

new line

apostrophe-s

's

colon

:

semicolon

;

open quotes

close quotes

" "

hyphen

-

ellipsis, dot dotdot

...

begin/open single quote

end/close single quote

' '

left/open parentheses

right/close parentheses

( )

left/open bracket

right/close bracket

[ ]

left/open brace

right/close brace

{ }

 

Editing 

Phrase(s)

backspace [1-100]

delete [word or phrase]

delete last/previous [1-100] characters/words

delete last/previous [1-100] sentences/paragraphs

delete next [1-100] characters/words

delete next [1-100] sentences/paragraphs

delete or scratch or erase

delete that or scratch that

insert space

undo

 

Navigation and Selection

Phrase(s)

Select word, characters, sentence, para, next, prev, range, unselect/deselect

select [phrase]

select word/sentence/paragraph

select that

select last/previous [1-100] characters/words/sentences/paragraphs

select next [1-100] characters/words/sentences/paragraphs

select from [x] to [y]

select the word before [phrase]

select the word after [phrase]

previous word or next word

remove selection

unselect that or deselect that

go to the next paragraph

go/move to the previous paragraph

go/move to the next/previous sentence

go/move to the next/previous word

go/move to the next/previous bullet

go/move to end of sentence

go/move to end of paragraph

go/move to the end of column

go/move to the start/beginning of column

go/move to the end of row

go/move to the start/beginning of row

go/move to the end of table

go/move to the start/beginning of table

go/move to the next cell

go/move to the previous cell

go/move to the next/previous column

go/move to the next/previous row

 

Formatting

Phrase(s)

align center

align left

align right

apply style [style Name]

apply/set [style Name] style

bold

bold [word or phrase]

bold from [x] to [y]

bold last/previous [1-100] characters/words/sentences/paragraphs

bold next [1-100] characters/words/sentences/paragraphs

bold that

capitalize

capitalize [word or phrase]

capitalize from [x] to [y]

capitalize last/previous [1-100] characters/words/sentences/paragraphs

capitalize next [1-100] characters/words/sentences/paragraphs

capitalize that

change font color to/as [color name]

change font size to/as [size]

change highlight color to/as [color]

change style to [style Name]

clear formatting

clear/remove formatting from [word or phrase]

clear/remove formatting from [x] to [y]

clear/remove formatting from last/previous [1-100] characters/words/sentences/paragraphs

clear/remove formatting from next [1-100] characters/words/sentences/paragraphs

clear/remove formatting from that

clear/remove formatting from word/sentence/paragraph

decrease font/text size or reduce font/text size

decrease indent

highlight [word or phrase]

highlight from [x] to [y]

highlight last/previous [1-100] characters/words/sentences/paragraphs

highlight next [1-100] characters/words/sentences/paragraphs

highlight that

highlight word/sentence/paragraph

increase font/text size

increase indent

italicize [word or phrase]

italicize from [x] to [y]

italicize last/previous [1-100] characters/words/sentences/paragraphs

italicize next [1-100] characters/words/sentences/paragraphs

italicize that

italics

lowercase

lowercase [word or phrase]

lowercase from [x] to [y]

lowercase last/previous [1-100] characters/words/sentences/paragraphs

lowercase next [1-100] characters/words/sentences/paragraphs

lowercase that

make font/text bigger or make font/text larger

make font/text smaller

remove bold

remove formatting

remove highlight

remove highlight from [word or phrase]

remove highlight from [x] to [y]

remove highlight from last/previous [1-100] characters/words/sentences/paragraphs

remove highlight from next [1-100] characters/words/sentences/paragraphs

remove highlight from that

remove highlight from word/sentence/paragraph

remove italics/underline/strikethrough/subscript

set font color to/as [color name]

set font size to/as [size]

set highlight color to/as [color]

set style as/to [style Name]

set text color to/as [color name]

set text size to/as [size]

strikethrough

strikethrough [word or phrase]

strikethrough from [x] to [y]

strikethrough last/previous [1-100] characters/words/sentences/paragraphs

strikethrough next [1-100] characters/words/sentences/paragraphs

strikethrough that

subscript/superscript

subscript/superscript [word or phrase]

subscript/superscript from [x] to [y]

subscript/superscript last [1-100] characters/words/sentences/paragraphs

subscript/superscript next [1-100] characters/words/sentences/paragraphs

subscript/superscript that

underline

underline [word or phrase]

underline from [x] to [y]

underline last/previous [1-100] characters/words/sentences/paragraphs

underline next [1-100] characters/words/sentences/paragraphs

underline that

uppercase

uppercase [word or phrase]

uppercase from [x] to [y]

uppercase last/previous [1-100] characters/words/sentences/paragraphs

uppercase next [1-100] characters/words/sentences/paragraphs

uppercase that

 

Creating Lists and Tables

Phrase(s)

add/start/create [c] by [r] table

add/start/create table or add/start/create new table

create bullet list

create list

create number list

create numbered list

delete cell

delete column

delete row

delete/remove [n] columns

delete/remove [n] columns to/on the left/right

delete/remove [n] rows

delete/remove [n] rows above/below

delete/remove table

exit list

exit table or exit this table

insert [c] by [r] table

insert [c] column(s) by/and [r] row(s) table

insert [r] row(s) by/and [c] column(s) table

insert column

insert row

insert table or insert new table

insert/add/create [n] columns

insert/add/create [n] columns to/on the left/right

insert/add/create [n] rows

insert/add/create [n] rows above/below

next bullet or next item

next line

start/insert/add bullet list

start/insert/add list

start/insert/add number list

start/insert/add numbered list

 

Dictation Commands

Phrase(s)

pause dictation

stop dictation

exit/close dictation

open/show help

show commands

insert/add comment

insert/add comment [content]

resume dictation

 

Symbols

Phrase(s)

Output

asterisk

*

backslash

\

forward slash

/

vertical bar sign, pipe character

|

backquote, backtick

`

underscore

_

m-dash

—

n-dash

–

paragraph sign/mark

section sign

§

ampersand, and sign

&

at sign

@

copyright sign

©

registered sign

®

degree symbol

°

caret symbol

^

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